Payroll / Personnel

CA&ES DiSSC provides the following payroll and personnel services to Staff, Academics and Students 

Onboarding: 

  • New Hire Paperwork processing
  • Pre-Placement Physical scheduling
  • DMV Pull Notice registration
  • Benefits Orientation scheduling
  • Basic orientation (TAPS, ID card, TRS, required training, FAQs)
  • Position descriptions and CTO agreements
  • Background check information and tracking  

Payroll processing and review, including: 

  • Timesheet calculations and processing (paper and electronic, TRS)
  • Mandatory review of Payroll/Personnel transactions
  • One time payments  

TRS Departmental Time Administrator (DTA) Services: 

  • Set up and maintain supervisor, schedule and compensatory information
  • Return timesheets to supervisor
  • Assist with resolution of inquiries 
  • Escalate TRS technical issues to the TRS Help Desk and facilitate resolution

Payroll/Personnel transaction Processing: 

  • Hires, reclassifications, promotions, transfers, appointment and distribution changes
  • Funding changes
  • Additional employment
  • Visa updates (I-9 reverification only)
  • Home department code changes
  • Employee name changes 

Student employment actions: 

  • Work study funding entry
  • Student increases (longevity and special recognition)
  • Appointment extensions 

Separations/Retirements: 

  • Calculate final hours, TRM, CMP, etc.,  for final check, and process via usual pay method or final check request to Central Payroll, as appropriate
  • Provide Fidelity and benefits information
  • Vacate position (staff only)
  • Notify central HR retirement gift program (if applicable)
  • Process emeritus rehire (if applicable) 
  • Process transfers to other UC campuses and Health System departments (in PPS)  

Other:

  • PPS/OPTRS/DRS access maintenance
  • Complete Employment Development Department (EDD) unemployment audits
  • Vacation accrual code maintenance 
  • Employment Service Credit audits & inquiries